Each year we are blessed to have ministry and missions organizations provide valuable information and resources to our conference attendees. We are grateful to work alongside you as we exalt God and equip church leaders.

As you consider exhibiting, here is some key information:

ATTENDANCE

The inaugural conference in 2014 saw around 450 pastors, ministry leaders, missionaries, and their spouses in attendance. Since that time, the number of conference registrations has steadily grown. By 2022, registrations surpassed 960, with over one-third of participants attending for the first time.

LIMITED EXHIBITOR SPACE

Exhibitor registration operates on a first-come, first-served basis. Although we strive to accommodate all ministries wishing to exhibit, we must adhere to our deadlines with external vendors. Consequently, please be aware of the registration and advertising deadlines provided below.

SCHEDULE* AND EXHIBITOR COMMITMENT

Conference Kick-off:    1:00 PM Monday, October 13, 2025

Conference Adjourns:  3:00 PM Wednesday, October 15, 2025

*Please see the Conference Schedule page for details (when posted.)

Exhibitors commit to remain on campus until the conference adjourns. 

BOOTH PRICING

• Exhibitor Area A:  $850
• Exhibitor Area B:  $600 and $550 options

Bookstore:  The conference bookstore will be operated by 10ofThose.

*Major publishers interested in selling their resources will collaborate with the bookstore vendor, 10ofThose.

Registering as an Exhibitor

• Approved* exhibitors please register here. 
  (Approved exhibitors will be provided with an access code to register.)

• *First-time exhibitors, kindly complete the New Exhibitor Application available here.  

Refunds:  Please note that exhibitor registration fees are non-refundable and non-transferable.

EXHIBITOR REGISTRATION - WHAT IS INCLUDED

• Conference registration for one (1) representative*
• Display booth (8 ft x 8 ft)**
• Table (1) (6 ft table)
• Black table cover
• Chair
• Access to free Wi-Fi
• Access to electrical (optional)

*If you are bringing additional representatives, please register them separately here. 

**As a courtesy to other vendors, displays must fit inside your designated booth area.  

Add-Ons for Registered Exhibitors:

Half-page Ad* in Conference Book: $100

• Ad size limit is 7.5" wide x 4.875" tall.  Full-color.
• Limit of one (1) half-page ad per exhibitor.
• Ad copy (300 dpi; full color CMYK; press quality PDF; 0.125" bleeds on each side; no crop marks) is due to kshinn@shepherds.org no later than July 31, 2025.

Please note that reminders will not be issued; it is the exhibitor's responsibility to ensure submissions are made by the specified deadline. Submissions received after the deadline cannot be guaranteed inclusion in the conference book.

Exhibitor Insert in Conference Bag: $75 per insert type

• Max size of insert 8" x 10" x 0.25". 
• 650 copies to be received no later than Sept 26, 2025. 
  Ship to: Karen Shinn/360 Insert; The Shepherd's Church, 6051 Tryon Rd, Cary, NC 27518

Reminders will not be issued; it is the responsibility of the exhibitor to ensure submissions are made by the specified deadline. Materials received after the deadline cannot be assured inclusion in the conference bags.

DEADLINE FOR REGISTRATION

Exhibit space will be available on a first-come, first-served basis until all spaces are sold out or until August 31, 2025, whichever comes first.

INSTRUCTIONS FOR SETUP TIME AND CHECK-IN

An email will be sent to all registered exhibitors at least 3 weeks before the conference with details on setup time, booth location, where to check-in, how and where to ship booth materials in advance, etc.

Please direct exhibitor questions to Karen Shinn kshinn@shepherds.org